Pitch fee against the day · Otherworld Labs · printed
This page separates four things a quoted pitch fee runs together: the money you owe before you sell anything, the share of every sale the organiser takes, the number of sales that covers the day, and what the day leaves at each footfall and capture rate you enter. A vendor fee, a booth fee or a space fee is the quoted pitch fee by another name. Nothing you type leaves your browser.
This page is arithmetic on figures you type. It makes no recommendation about any event, named or unnamed, and prints no forecast of what you will take. It says nothing about street-trading licences, food-business registration, hygiene ratings, insurance, alcohol licences or gas safety; nothing about VAT, tax or whether a fee is deductible; and nothing about whether a percentage-of-takings term is fair, standard or negotiable. It computes the arithmetic of a percentage you enter and stops.
The walkthrough is on. Each section says what its figures mean and who holds them. Turn it off at the top once you know your way around. The figures in the blanks are a worked example so the page answers before you touch it; replace them with the ones on your own quote. While part of the page is your quote and part of it is still the example, the four figures at the top print nothing and say which sections are still the example, because a figure worked from your fee and a stranger's costs is not an answer about your day.
Every figure here is this page's own worked example: section A, section B and section D all hold the figures the page ships with, so these four lines answer for a quote that is not yours. Type yours over them.
Three fields, all of them off the organiser's quote, booking form or invoice. A flat fee is money you owe whatever happens. A commission on takings is not: it comes off every sale instead, which is why the two are entered separately and used differently.
| Currency on the quote GBP, USD or EUR; quoted in another, read the note that follows | |
| Flat pitch fee vendor fee, booth fee, space fee | |
| Commission on takings per cent of everything you ring up | |
| Deposit and pitch extras power, water, waste |
Quoted in a currency this list does not offer? Pick any of the three and read the figures as your own money: the page prints the symbol you pick and converts nothing, so every figure it prints is the figure you typed worked through the arithmetic.
Quoted one all-in figure, with no itemised deposit? Enter the whole quoted figure as the flat pitch fee and leave deposit and pitch extras at 0 - the page adds these two fields together before it computes, so where you split them changes no figure it prints; if the flat pitch fee field cannot take the whole quote, enter 5,000 there and the balance here.
Your figures, not the organiser's. Stock and the card fee are shares of takings, so they come off each sale. Crew hours and travel are owed whatever you sell, so they join the fee. Each line is rounded to the cent on its own, and the line the page works from is the one it prints.
| Average spend per sale one transaction, not one item | |
| Stock as a share of takings your own food-cost per cent | |
| Card fee as a share of takings per cent | |
| Travel and fuel there and back |
Person 1
Person 2
Person 3
Paying a flat day rate, or paying nobody? Enter the hours actually worked and that day rate divided by those hours; enter 0 and 0 if no wage is paid - only the hours multiplied by the rate reaches the arithmetic.
Every line is computed from the figures printed beside it. Money is worked to the cent; a count of sales is whole, because a part of a sale is not a sale. The organiser's commission is the line that makes this page different from a flat-fee sum: it shrinks what each sale leaves, so the divisor itself moves with the fee.
This arithmetic written out for anything that reads this page instead of looking at it: api.json beside this page carries every input, every output, the formula line by line, this worked example, and a list of what the calculation deliberately leaves out.
The sales count answers one question and leaves the one nobody can answer from a quote: how many of the people walking past will buy from you. So the day is printed at every answer. Rows are the footfall figure the organiser claims and three quarters, half and a quarter of it. Columns are five capture rates and your own, which always gets a column of its own even when it lands on one of the five, so the column you came for is never missing. Each cell is the sales that comes to, the takings at your average spend, and what the day leaves once the fee and every cost are off. Sales are counted to the nearest whole sale. A cell is marked when its sales reach the count that covers the day: it carries the word clear and a shaded background, on screen and on the printed sheet, so the marked cells trace that count across the grid. Where no cell at all is marked, either no number of sales covers the day, or the count that does is larger than the busiest cell here reaches, or there are no cells to mark at all because the grid is held back while a field is still blank or still holds this page's worked example; a notice printed above this grid says which of those three it is.
| Footfall the organiser claims their figure, not a promise | |
| Your own capture rate per cent of them who buy |
| Walking past | 0.5% | 1% | 1.5% yours | 2% | 3% | 5% |
|---|---|---|---|---|---|---|
| 8,000 walking past (all of it) | 40 sales£380.00£344.90 short | 80 sales£760.00£131.30 short | 120 sales£1,140.00£82.30 leftclear | 160 sales£1,520.00£295.90 leftclear | 240 sales£2,280.00£723.10 leftclear | 400 sales£3,800.00£1,577.50 leftclear |
| 6,000 walking past (three quarters) | 30 sales£285.00£398.30 short | 60 sales£570.00£238.10 short | 90 sales£855.00£77.90 short | 120 sales£1,140.00£82.30 leftclear | 180 sales£1,710.00£402.70 leftclear | 300 sales£2,850.00£1,043.50 leftclear |
| 4,000 walking past (half) | 20 sales£190.00£451.70 short | 40 sales£380.00£344.90 short | 60 sales£570.00£238.10 short | 80 sales£760.00£131.30 short | 120 sales£1,140.00£82.30 leftclear | 200 sales£1,900.00£509.50 leftclear |
| 2,000 walking past (a quarter) | 10 sales£95.00£505.10 short | 20 sales£190.00£451.70 short | 30 sales£285.00£398.30 short | 40 sales£380.00£344.90 short | 60 sales£570.00£238.10 short | 100 sales£950.00£24.50 short |
The working for one cell, so the grid is not a black box.
This page does the arithmetic of one quote and forgets it when you close the tab. What it cannot do is tell you your own capture rate, because that figure only exists in a record of the events you have already traded: the fee you paid, the footfall claimed, the customers you actually served, the takings, the costs, the hours.
The kit is two files, for one price, yours to keep:
One payment, no subscription, no account on this site. A spreadsheet and a PDF; files, not software. Nothing on this page needs it, and the page stays free and complete without it.